Expense management software that captures, categorises, and reconciles automatically
Receipts photographed, data extracted, categories assigned, policies checked, and reimbursements processed. The shoebox of receipts is dead.
The problems this solves
If any of these sound familiar, this system is built for you.
Receipts everywhere
Pockets, email, apps, and desk drawers. Collecting expense evidence is a monthly treasure hunt nobody enjoys.
Policy violations slip through
Overspends, non-compliant purchases, and duplicate claims only caught during manual review. If they're caught at all.
Month-end reconciliation nightmare
Matching card transactions to receipts, chasing missing evidence, and allocating to cost centres. Days of work every month.
What the system does
Built, tested, and live in your business within 14 days.
Receipt capture
Snap a photo, forward an email, or connect your card. Receipt data extracted instantly: amount, date, vendor, VAT, and line items.
Auto-categorisation
Expenses assigned to the right category, cost centre, and project based on vendor and spending patterns. Learns your preferences over time.
Policy enforcement
Spending limits, approved vendors, and category restrictions checked in real-time. Out-of-policy expenses flagged before they're submitted.
Ready to see what this would look like for your business?
How it works
From first call to working system in 14 days.
Free call
15 minutes. We find your biggest time-waster and show you how AI can fix it.
Planning
We plan exactly what we'll build, agree on a fixed price, no surprises.
Build
Your system is built, tested, and working within 14 days.
Support
Ongoing improvements and more systems as you need them.
Common questions
Everything you need to know before we start.
Related systems
These automations work well alongside this one.
Invoice automation that captures, matches, and pays on time
Invoices arrive, data extracts automatically, PO matching runs, approvals route to the right person. Payments schedule based on cash flow.
Learn moreAI payroll processing that runs itself every month
Pull timesheets, calculate deductions, generate payslips, and submit to HMRC. Your monthly payroll runs without manual intervention.
Learn moreAI compliance monitoring that keeps you HMRC-ready year-round
Regulatory requirements tracked, deadlines monitored, and documentation maintained automatically. Audits stop being emergencies.
Learn moreReady to automate your business processes?
Book a free 15-minute AI ops audit. We'll identify your #1 time drain and show you exactly what we'd build.
Not ready to talk? Get your free automation report first.